An invoice is a simple list of all the goods and services a purchaser has purchased and the prices of all those added items. In simple language, an invoice is also known as a bill.
Some sellers or suppliers immediately issue the invoice after the purchase. However, in some cases, the supplier does not send an invoice for a long time. This is where the request letter for the invoice’s issuance makes sense.
What is the monthly invoice request letter?
If you have not received an invoice for a month from the supplier, you can write a letter in which you can request the recipient to issue the bill. Sometimes, there is an agreement between the buyer and seller, according to which the buyer is supposed to pay the total bill for all the purchases made a month after the month has finished. In this situation, the seller should state the bill to the buyer. However, if the seller forgets it, the buyer can request the seller to issue it.
How important is it to write a letter to ask for a charge?
No transaction in the business world can take place without written proof. Invoices are generally used to record transactions. If no invoice has been issued, there will also be no record of the transaction. So, people who sell and buy know their importance and never feel secure if they don’t use the invoice.
The request letter reminds the seller of its issuance. If the buyer has concerns regarding the invoice, this letter is a perfect place to address them.
What are the benefits of the bill request letter?
There are plenty of benefits for the person who writes this letter. Some of them are listed below:
It helps people clear their finances:
The bill issued in time enables people to pay as early as possible. This way, they quickly get away with paying the hefty fine of the late fee.
The money does not add up:
When bills are not paid on time, the amount paid in one month adds to the total bill for the next month. This way, the amount to be paid by the customer rises to a very high level, which is often very difficult for the customer to pay.
It is a proof of communication:
The customer often writes this letter to protect himself. This letter serves as proof that there was solid communication between the two parties and that the customer did ask for the bill to be issued. If the supplier asks for a fine, the customer can use this letter to prove his willingness to pay.
How to write?
Mention the purpose:
You must mention the purpose of your letter. This prepares the reader to understand the rest of the letter quickly. Sometimes, when the bill reaches the customer, he has already spent the money.
Make a request:
Come straight to the point without giving unnecessary information and ask the supplier or seller to send the invoice. Mention that you are asking for a month’s invoice. Tell the reader you are requesting it because the reader has not sent it. This will tell the supplier why you are writing the request letter.
Ask for a quick response:
Finally, ask the recipient to respond to this letter immediately. When you ask for a response, you want the supplier to provide the invoice for the entire month.
The template of the letter of request is written below:
Sample letter:
Subject: Request for monthly invoice
Dear Sir,
It has been observed that you have not yet issued invoices for the purchases we made from your store in the last month. Please issue the invoices for all the products purchased from your store as soon as possible.
The earliest response from your side will be appreciated.
Thankfully.
File: Word (.docx) & iPad
Size 22 KB
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