No Show Up Letter to Client

No Show-Up Letter to Client

Letters Kate

When you intend to meet someone, and they do not show up, you can write a no-show letter to remind them about the meeting they had to attend. There are many scenarios in which a no-show letter is written.

When to write a no-show-up letter?

  1. You can write a no-show letter to the candidate who had to come for an interview. The purpose of writing this letter is to ask the candidate for the reason for not being able to show up. Some employers also write show-up letters to candidates who did not attend an interview to let them know that the company has hired someone else who showed up for an interview.
  2. If someone has an appointment with the doctor and does not visit the doctor, the doctor can write a show-up letter to ask why they did not show up.
  3. Sometimes, the company also decides to terminate those employees who do not show up. In such a situation, this letter serves as a termination and a no-show-up letter.

A no-show-up letter is also used as a reminder. Regardless of the reason, this letter should be crafted professionally, as it is mostly used by professionals.

How to write a no-show-up letter?

  1. The letter should include the subject. Adding a subject in the letter makes it easier for the reader to understand your purpose in writing the letter.
  2. The letter should address the person properly and include a proper salutation since it is a formal letter.
  3. The tone of the letter should be formal, and it should be written concisely. The letter should not include unnecessary details. If you have something detailed to discuss, you can ask the reader to show up to discuss the matter in detail.

You can get a general and a specific no-show-up letter template from here. This template has been prepared by professionals, considering different scenarios.

Sample Letters

#1

This is regarding your missed appointment with Dr. XYZ on Thursday, April 12th. You were scheduled for a checkup at 3:30 p.m. but did not attend. I did not receive any prior notification from you about your inability to attend the clinic.

We want to highlight the importance of showing up to scheduled appointments. Dr. XYZ needs to see many patients daily; his time is precious. Had you notified us, we could have allotted your time slot to another patient.

Therefore, for your future appointments, please be more considerate of the importance of our time.

I appreciate your cooperation.

#2

We are writing to inform you about the consequences of your missed meeting with our staff. You were scheduled to meet our team yesterday at 9 a.m. to discuss your renovation project. However, since you did not show up, we had to start the task without your input.

Please be reminded that we are short on time and cannot afford to cancel or postpone our meetings. The renovation project must be completed by the agreed-upon deadline to avoid financial losses to both of us. Therefore, you are requested to ensure your presence at our next meeting on July 15th.. Please be present at 10 a.m. sharp. If you fail, the program might suffer.

Looking forward to your cooperation.

#3

This is to inform you that your membership in the XYZ club will be canceled due to your lack of participation in club activities. You failed to show up to the meeting on (date), which was arranged to allow the members to have important discussions about their planned activities.

Since the club was established for voluntary welfare activities, your participation is mandatory if you wish to remain part of the team. Therefore, you must ensure your presence at our next meetings and events.

Kindly contact ABC for any queries. Looking forward to your cooperation.

#4

We are responding to your missed appointment with Dr. XYZ on (date). We understand that unforeseen circumstances often interfere with our schedules. We want to enquire if everything is going well on your end.

Please let us know if we should reschedule your appointment. We have an available slot tomorrow at 7:30 p.m. Kindly inform us as soon as possible before the slot is filled.

Looking forward to your response.

#5

We regret to inform you that your future sessions with Dr. XYZ have been canceled since you failed to attend your scheduled appointment today. As per our terms, your registration fee will not be refunded.

Dr. XYZ has a very strict policy about punctuality and attendance. He values time and does not entertain clients who miss appointments without prior notice. If you still wish to continue, you must pay a no-show fine to confirm your future sessions.

Please let us know if you wish to take advantage of the opportunity to have your therapy sessions with Dr. XYZ. We expect you will respect the agreed-upon schedule in the future.

I appreciate your cooperation.

#6

This letter is to remind you that you had a meeting with our representative at 5 p.m. on [DATE], but you neither came nor informed us about your not showing up. We slotted your meeting into our calendar by canceling other necessary gatherings yesterday evening. It was disappointing that you didn’t appear or communicate beforehand to cancel or reschedule the meeting.

You must know how important that meeting is to both of us, as we plan to expand our business together. Everything is finalized except for the signature that we will have at this meeting. So kindly inform me about your free slot so we can reschedule the meeting as soon as possible to get things done.

Waiting for your prompt reply!

Sincerely,

No Show Up Letter to Client

File: Word (.docx) and iPad
Size 18 KB

Download