No Smoking Warning Letter to Tenant | Word & Excel Templates

A no-smoking warning letter to the tenant is a formal letter written by the owner of the house or apartment and is addressed to the tenant who is living in the rented place to warn him against smoking. This document can be legal support in case the owner wants to cancel the contract and ask the tenant to leave the place.

There is a certain decorum to living in a place that has close neighborhoods. The rules, often stated in the contracts, are made to create a good environment for everyone. If the tenants do not adhere to the rules, the neighbors might get disturbed and complain against him, resulting in the tenant losing his rented place.

One such rule is the prohibition of smoking inside the home or building. Smoking causes many issues, not just in terms of passive smoking but also in terms of smell, smoke, fire alarms, ruining of paint darkening of walls, etc. To control all of this, the owner clarifies to the tenant the possible consequences if the rule is not followed.

This letter can have varying details stated in it, but, generally, the following information is included:

Date of the letter.
Details of the tenant
Details of the owner.
The issue of smoking
Reference to the rules of living in the owner’s place stated in the contract, if applicable
Reference to the complaints received.
Effects of smoking on others.
Warning and consequences if smoking is continued in the building or apartment.
State the legal possibilities and actions against the tenant.
Indicate that the owner does not want any discomfort for the tenant and seeks improvement.
Salutation and signature.

Sample Letter

#1

I hope you are doing well. I am writing to talk to you about an important issue. I have received complaints from your neighbors in the building about the violation of our non-smoking policy. I would like to remind you that according to your tenancy agreement, you are forbidden from smoking in any part of the building.

Let me reiterate the importance of our non-smoking policy. It ensures the environment within the building remains clean and healthy. At the same time, it protects every individual in the building who has an aversion to smoking or needs to avoid it due to health reasons.

I, therefore, request that you abide by the policy and avoid future violations. I’m afraid I will have to dissolve our tenancy agreement with immediate effect if I receive more complaints next time.

I would appreciate your cooperation in this matter.

#2

I hope this message finds you well. We need to discuss an important matter concerning our no-smoking policy. We’ve recently received reports of smoking inside your apartment. It is in direct violation of your lease agreement.

This policy is in place to ensure the comfort and safety of all residents. We understand that breaking the smoking habit can be challenging, but it’s crucial for the well-being of your neighbors and the property.

To ensure that we maintain a healthy living environment, we kindly request that you immediately cease smoking inside your apartment. If this continues, it may result in further actions, including your immediate lease termination.

We would appreciate your attention to this matter. Kindly cooperate with us in preserving a healthy atmosphere for all residents.

If you have any questions or need assistance, please feel free to reach out to us.

#3

Dear Mr. John,

I am writing this letter to warn you against smoking inside your apartment and the building.

When I rented the apartment out to you, I mentioned the rules of living in my building. I have made and want everyone to adhere to these rules, as they benefit all the tenants and make the environment a comfortable one to live in. Before signing the contract, I informed you that you could not smoke within the building.

However, I have received various complaints from your neighbors; some have smelled smoke from your apartment, while others have been disturbed when the fire alarm in the building went off.

I tried to warn you so many times verbally, but the complaints have not stopped, which has forced me to write this warning letter. After this letter, if you do not change your habit of smoking inside the building, I will have to cancel the contract, and you have to empty the place. Just to clarify, I can do that by giving you a one-week notice period, as per the terms stated in the contract.

I do not intend to make you uncomfortable, so I am certain that you will follow the rules from now on. If you want, you can smoke outside the building.

Regards,

Jane William.

File: Word (.docx) 2007+
Size: 29 KB

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