Office Timing Email to Employees

Office Timing Email to Employees

Email Templates Kate

Office timings are important for employees as well as employers. The company sends office timing emails to all the employees to make them aware of new office timings.

Although the concept of office timing has changed to some extent due to advancements in the field of science and technology, many companies still have fixed office timings that they want everyone to follow. They expect the employees to come and leave the office at a fixed time.

The basic advantage of fixed timing is that there is a very appropriate coordination among the employees. This schedule can also be tough for many employees who must do myriads of chores in a limited period.

Some offices also offer flexible work timings where the employees can work in shifts but the companies require that the employee appears in the office at the accurate time.

To ensure that employee reaches the office on time, many companies write an email to all the employees informing them about the office timing. This is done to ensure the availability of employees in the office.

When there is a change in the office timing, it is the responsibility of the company’s management to inform everyone about it. Instead of informing every employee individually, the company sends a single email to all the employees.

Tips for writing the email regarding office timing:

  1. The email should state the old and new timings in detail.
  2. Ask the staff members if they have an issue with the new timings. Also, provide your contact details so they will contact you in case of any problems.
  3. If there is anything related to the timing, do mention it in the email.
  4. Make sure that you have added an appropriate subject to the email.

Sample Emails

#1

We would like to notify all employees about the updated office timings. Effective from (date), our new office hours shall be from 9 AM to 6 PM.

This change is being made according to our team’s needs. We request you all to ensure punctuality.

Thank you for your understanding and cooperation.

#2

This is to remind all staff regarding our office timings. Since our working hours start at 8 AM sharp, we expect all employees to be present by no later than 7:55 AM. You are kindly requested to practice punctuality to ensure our team’s productivity.

Employees who fail to report to the office at the mentioned time shall be held accountable. Habitual tardiness will be subject to disciplinary action.

We look forward to your cooperation.

#3

As the Holy month of Ramadan approaches, the new office timings shall be between 10 AM to 4 PM to accommodate our fasting employees. The new timings will be effective from the 1st of Ramadan. Kindly schedule your tasks for the month accordingly.

Please contact XYZ for any queries.

#4

This is to inform you that on Thursday, 24th March, the office will be closed early at 3 PM due to some maintenance work. You are requested to make necessary arrangements to complete your tasks for the day before the mentioned closing time. We apologize for any inconvenience this may cause.

Thank you for your understanding and cooperation.

#5

We are writing to inform you that due to the ongoing ABC project, we are extending our working hours to 9 PM with effect from tomorrow, (date). We need the extra time to be able to meet the client’s deadline. We, therefore, expect the team to cooperate with the management and work according to the new timings. We shall revert to the old timings once the project is complete.

Thank you for your understanding.

#6

We are hearing many complaints regarding the tardiness in the office. We are hereby changing the office timing. Now the office will start at 9:30 am. All staff members are advised to adhere to the office timings strictly.

The employee(s) who will come after 9:30 will be considered half-day absent. Therefore, we are informing you that new office timings will apply from tomorrow to onwards.

We need our staff members to cooperate with us so that a healthy working environment can be established.

Preview and Details of Template

Office Timing Email to Employees

File: Email (.msg) 2007+ and iPad 
Size 32 Kb

Download