Purchase Order Cancellation Letter from a Company to a Company

Purchase Order Cancellation Letter

Letters Kate

We write a purchase order cancellation letter to cancel any purchase order made earlier. This letter can be written by anyone, either an individual or a company, who needs to cancel a purchase order. To make it persuasive, you should have a valid reason for writing the cancellation letter so the service provider knows and understands the decision. You should be sensible while writing such a letter; if not maintained accordingly, it may cost your reputation.

Below are stated some examples of purchase order cancellation. 

1. From business to suppliers

From: ABC Corporation.

To: XYZ Supplier.

Subject: To cancel the purchase order

Dear Sir,

This letter concerns the spare part items we ordered through your salesperson on 20th January with the order number [X]. We have been waiting for it for a long time; the due date of delivery has already passed. This unapprised delivery delay has cost us our reputation and reliability in the market. As we had to complete the product, we were compelled to purchase the materials from another supplier. Kindly consider the order canceled under this circumstance.

We request that you refund the advance payments.

Thanking You,

Mr. GHI

2. From a customer to a business

 To: ABC Company

Subject: Purchase Cancellation appeal

I recently sent a purchasing request via the website for item no. 1034 (Sony, PlayStation 4pro)  on 20th March 20XX with an advance payment of $2000. I want to cancel the order; the delivery date is estimated at 1 April 20XX. I have read and understood the terms and conditions, and I can cancel the request with a full refund of payment.

My apologies for the inconvenience I have to make a payment to the hospital and don’t have much in spare at the time. I have made many purchases with this company. You have a good selection of products in a very nice price range. I am a very loyal customer and enjoy shopping with you.

I am waiting for your response.

Sincerely Yours,

XYZ.

3. From a Company to a Company

From,

Letter Issuing Company Name
City Name

To,

Requesting to [Company Name]

Subject: Request for purchase Cancellation:

Regretfully I would like to ask if you cancel the purchase order number 98765 which was placed on Monday. Due to some unexpected proceedings, our company is facing financial issues and to overcome any legal concerns we are obliged to submit a heavy fine. Therefore, we request that you cancel the order. I hope it’s not too late to make such a request.

Please respond as soon as possible. I hope to hear a positive solution, and I apologize for our negligence and inconvenience.

Thank you very much.

Yours sincerely.

XYZ


File: Word (.docx) 2007+ and iPad Size 21 Kb | Download

4. From a retailer to a business

Dear Sir.

I have made an urgent order request for many items in a handful of the amount due to the storekeeper’s mismanagement of the inventory. Today, I have been informed that the items are already available in the storeroom. Therefore, kindly cancel my request for the purchase. I would like to compensate you for any loss you might incur on account of the order canceling. My order number is 46543. Requests were made on 24th March 25, 20XX.

Truly Yours,

XYZ


File: Word (.docx) 2007+ and iPad Size 26 Kb | Download