Yesterday, I found the need for this document to be issued against you when I was informed by your supervisor about the fake sick leave you availed from 15-06-20XX to 20-06-20XX, thereby breaching the rules and regulations of the company. The severity of the matter enraged me, and I was compelled to write you this letter of reprimand.
It was observed that you provided the company with a fake prescription and medical certificate to avail of sick leave. The doctor confirmed this, and our HR department called him to cross-check the medical certificate. He refused to issue any such certificate for leave during the above-mentioned dates.
As reported by reliable resources, you were neither bedridden nor admitted to any hospital but rather found enjoying yourself with your family in the park. Therefore, the HR department has complained to you because of your insubordination and the usage of fake medical certificates.
Availing leaves using fake documents is fraudulent and treated as misconduct. Such behavior is not tolerated at all in a good organization. Company rules and policies are made for each employee without any discrimination, and these are to be followed.
It is clearly mentioned in the company’s code of conduct that any employee found to have been involved in using a fake document will be liable to be terminated from the job immediately. Your offense is bad enough to harm our fame, but considering your previous hard-working attitude towards work, you are just being reprimanded.
It is expected that you will learn something from this letter and refrain from such illegal activities in the future. Being issued a reprimand or warning letter clearly indicates your level of sincerity with your organization, and an accumulation of any of these in your record can debar you from availing yourself of the perks and privileges offered by the company.
You are hereby advised to provide a written explanation for your misconduct within two days. If you fail, we can initiate further disciplinary action against you.
Yours truly,
File: Word (.docx) 2007+ and iPad
Size 21 Kb
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Sample -2
Subject: Reprimand letter for sick leave
Dear Albert,
This document serves as an official reprimand letter being issued to you in response to the fake sick leave you availed from [mention date] to [mention date] and hence failure to comply with the company’s rules and regulations which have been made for employees to be followed.
I hereby express my displeasure with you for producing a fake medical document to avail yourself of leave and thereby violating the company’s laws and policies. You have been working with the company for fifteen years as a senior manager, and I believe that you must be well aware of the company’s procedure for dealing with such illegal and unethical activity.
The company had full trust in you, but I felt shocked after receiving the information from the HR department that you produced fake medical prescriptions and certificates to get leave on medical grounds. The doctor who checked your documents for authenticity revealed this.
Remembering that you are working in a crucial position and the company’s well-being depends on your deeds is unnecessary. You should have set a good example of a positive and sincere attitude for your juniors, but I regret to say that you have involved yourself in illegal activities that would harm the company’s fame. The company has a zero-tolerance policy for such activities. Moreover, this is a breach of your entrusted managerial role.
There is no exaggeration in saying that you have lost your trust. Through this letter, you are hereby reminded that such offenses resulted in the immediate termination of contracts. Because of producing fake documents, breaching the company’s rules, and involving in illegal activity, you have also made yourself liable to be rewarded with the same punishment.
Someone has rightly said, “There is always room for improvement,” and I want to give you a chance to rectify your mistake. Considering your services to the company, you are just being issued this reprimand letter.
You are also warned that any further breach will result in immediate termination from the job. Therefore, assure us in writing that such illegal and fraudulent action will never be repeated.
Yours truly,
File: Word (.docx) 2007+ and iPad
Size 23 Kb
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