Request Letter for Certificate of Compliance

Request Letter for Certificate of Compliance

Letters Kate

A request letter for the certificate of compliance is a request for the assurance or affirmation that certain product(s) are in compliance or accordance with the given standards. The relevant departments of the state make these standards, and a product or entity must comply with those accepted standards.

The request is made by any company or firm or any other group that wants to get its certificate of compliance after going through the process of verification or inspection. When a company prepares its products, it invites the state authorities to check or inspect the entity, ascertaining its level of meeting the given criteria. When the product, company, or entity has been declared up to the given standards, then the company can ask for a certificate of compliance.

The request for the certificate of compliance is made to the authorized person or agent of the state taxes directed by the state’s Department of Revenue. The following persons can pray for the certificate of compliance:

  1. Any authorized person on behalf of the company can write to the authorities for a certificate of compliance with its products.
  2. While purchasing goods in bulk from one company in business deals, any other company can also ask to show the certificate of compliance to reassure itself of the quality of the products.
  3. Contractors can ask for the certificate if the contract that is made includes the products. For example, if a company uses plastic from another company to manufacture various products, the contractor can ask for a certificate to ensure the quality standards.

The following is a sample letter in which a director, on behalf of his company, asks for the Department of Revenue to issue a certificate of compliance for its products.

Sample Letter

George Smith
The Director
GHK Fabrics and Design
FL 9065 New York City
NY, United States

20th April 20XX

The Manager
New York Revenue Authority
New York, United States

Re. Request for the Certificate of Compliance

Dear Sir,

I am writing to you on behalf of GHK Fabrics and Design. It is brought to your kind attention that the team from the Taxing and Revenue Office visited the company on 1st April 20XX and inspected the manufacturing procedure, the products, and their quality. I am glad to inform you that everything was found up to the standards and has been declared clear by the relevant authority issuing clearance papers.

Everything from the company’s manufacturing procedure to the quality of the products is in compliance with the criteria outlined in the latest volume of Standardizing the State Agencies and Products 20XX.

So, I seek your kindness by requesting that the certificate of compliance be issued on a priority basis. Many projects of the company are waiting for the certificate, as it is needed on many surfaces of the contracts and projects. I also have enclosed a copy of the clearance attestation by the authorities. I shall be grateful to you. Thank you in anticipation.

Sincerely

(Signature)    


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