Request Letter to Boss to Reduce Working Hours

Request Letter to Boss to Reduce Working Hours

Letters Kate

Sometimes, working more than capability becomes exhausting for an employee. This not only frustrates him but also affects his health. However, sometimes, an employee requests a reduction in working hours from his routine work. There can be many reasons for asking for a reduction in working hours.

For example, some people have additional responsibilities at home that make it difficult for them to devote proper time to their jobs. In such a scenario, a person can consider writing a request letter to his boss for a reduction in working hours.

Things to remember while writing the request letter

Asking for a reduction in working hours can be very challenging. One should know the nature of the boss and the situation in which he is asking for the reduction. The following points are required to be kept in mind while making this request

  • You are working regularly

The employer is more likely to approve a reduction in working hours if the person making this request is accustomed to working regularly. Furthermore, the employee should ask for the reduction when he is already ahead of time and not working for a few hours, which is not going to impact his job.

  • Propose suggestions

The employee should remember that it would be difficult for the boss to reduce his working hours. Considering this, the boss can make a few suggestions so that the employee can easily think of reducing his working hours. For example, the employee can suggest that the employer allow him to work from home.

  • Give reasons for making this request.

When you are asking your employer to reduce your working hours, you might be expecting him to accept your request. This can be possible if you have a genuine and solid reason to ask for a reduction in the number of working hours. Furthermore, you should also be able to write the request letter effectively so that it can convince the employer to accept your request.

Sample -1

To,

CEO Star Chemicals,
City Tower, Michigan, USA.

15-04-20XX

Subject: Request letter to reduce working hours

Dear Sir,

I hope you are fine and enjoying good health right now. I have been waiting to talk to you about an issue but could not do this due to an excessive amount of work. Through this letter, I want to forward my request to you to reduce my working hours. I was appointed as a mason in your factory five years ago. To alleviate my poverty, I work at two places as an employee.

My first shift here in the factory is about ten hours a day. Immediately after completing my duty, I move to the second working place, where I work for seven more hours. This way, I am making both ends meet and fulfilling my family’s needs. With an excess of work, I am losing my health continuously and rapidly. In this stressed condition, I will no longer be able to continue with both jobs.

Moreover, I have a son who had a severe accident a few days ago. Doctors have advised him to rest fully in bed. Since my wife is also ill and not able to take good care of him alone, if you reduce my working hours to seven instead of ten, I shall be able to perform my duties more efficiently and can take good care of my wife and son.

Today’s busy world demands time management and mental peace to be successful. Once these are done, they give immense pleasure and satisfaction. In the same way, everybody strives for peace and prosperity, as these are thought to be the standards of a happy life. Considering all the above-mentioned facts, I am sure you will consider my request to reduce hours.

I am waiting for your positive response.

Yours Sincerely,

Anderson


File: Word (.docx) 2007+ and iPad Size 22 Kb | Download

Sample -2

To,

CEO Star Chemicals,
City Tower, Michigan, USA

15-04-20XX

Subject: Request letter to reduce working hours

Dear Sir,

I hope you will be doing well these days. I, through this letter, request that you reduce my working hours at this time. The reason behind this is the fact that my house is located about 70 kilometers away from the office. I have to change 3 buses to get home and, in this way, I get late daily. I cannot be transferred to a nearby branch of the office because it requires a minimum service of 10 years in order to do so. I have 5 years of service in my account.

As per our company policy, an employee has the right to 2 hours of relaxation during working hours if they have serious family issues, keeping in view the seriousness of the matter. The matter I have discussed with you is of the same kind. Therefore, I request you please allow me to leave the office at 3:00 P.M. instead of 5:00 P.M.

I will highly appreciate your kindness. I thank you in anticipation.

Yours truly,

Anderson


File: Word (.docx) 2007+ and iPad Size 21 Kb | Download