Request Letter to Reduce Shop Rent | Word & Excel Templates

It is that kind of request letter written by a tenant to a landlord to reduce the shop’s rent after he has faced an unexpected financial crisis. With the recent spread of the pandemic, particularly the coronavirus outbreak, most tenants were observed as helpless owing to the economic crunch that resulted from it. So, this letter has been designed to convince the shop owner to reduce the rent.

Apart from the pandemic, several other reasons can stimulate writing this kind of letter. For example:

A heavy and unexpected loss in business can force the tenant to write this letter.
Unexpected medical bills as a result of an accident.
Losing one’s job can also stimulate the tenant to write this request letter.
If surrounding property owners provide the same facilities at reduced prices, it could be one of the major reasons.

In all the cases mentioned above, a partial decrease in rent can facilitate the tenant, and he may get relief from the landlord. Whatever the case, pinpoint the reason and stick with your purpose. In addition, don’t forget to mention in your letter that you are the most responsible person in terms of rent payment and you would not written this letter at all if the problem had not happened.

Sample Letter -1

19-05-20XX

John Alex
22-H, Hide Park, Michigan

Subject: Request letter to reduce shop rent

Dear Alex,

Please consider it a request from me to reduce the shop’s rent. I love doing my business here, but somehow, I have been disturbed regarding finances, and rent reduction is perhaps the only way to pull me out of the panic and help me run a long way. You know I am a responsible tenant, always paid my rent on time, maintained good shop conditions, never messed with my surroundings, and, most importantly, I have been loyal throughout my stay.

Recently, I researched the rent other shopkeepers in my surrounding area paid. After discussing with neighboring shopkeepers and examining the rent rate they paid, I concluded that a small reduction is inevitable because they are spending less than me for the same facilities as you provide. I have got a good idea of what is realistic.

Owing to the situation, I would request a USD 100 reduction in shop rent, which is also in line with the average market rent. It is a fair reduction and will help me retain my business here, which is very important for me.

A reduction in rent would also be beneficial for you. I can pay the reduced rental amount two months in advance in return for your kindness. I hope you will entertain my request and give me a chance to say thanks.

Regards,

Anderson.

File: Word (.docx) 2007+ and iPad Size 21 Kb | Download

Sample Letter -2

Dear Stewart,

I am writing this letter to request a favor regarding a reduction in shop rent. You must be aware of the current downturn of the national economy. It has hit hard for small retail business owners like me. I have three school-going children. After the current economic crunch, my income has not been up to the mark. Owing to the financial crisis, I cannot pay the existing rent.

I have been running my business in your shop for three years and never asked you for such a favor. I don’t want to leave this place and would like to continue my business here. I request that you entertain my request and reduce the rent.

Regards,

Anderson.

File: Word (.docx) 2007+ and iPad Size 19 Kb | Download