Request to Delay Tuition Fee Due to Various Reasons

It is a type of request letter that is written by the student or parents of that student to the institute to request the institute to delay the tuition fee.

Importance of requesting the delay in fee:

The institutes usually send the challan form to the student on the initial dates of every month if the fee is to be paid monthly. There is the last date of submission of the fee. The students are required to pay the fee before that date. The schools add a fine to the fee if the students don’t pay it before the last date. Therefore, students write the request to the school to ask them to delay the tuition fee.

How to write the request to delay tuition fees?

Give an introduction: You must write this letter by giving an introduction to your child. There are lots of students in the school. Therefore, a complete introduction, including the child’s name, class name, section name, and lots of other details, must be added. Furthermore, if you are writing on behalf of your child, you must tell your relationship with the child since the school does not accept the request of everyone.
Discuss your problem: Since you cannot pay the fee because of being in a financial crisis that has arisen coronavirus outbreak, you should describe the effects of coronavirus on you and your financial life. Talk about how the world has been impacted due to this outbreak. Also, mention the problem in your financial life that led you to fall into this crisis.
Make a request: This letter is to ask the school’s administration to delay the fee as many students are unable to pay it because of the unprecedented situation. The request should be made politely, and the school’s management should express expectations that the fee be delayed.
Express your feelings: Tell the recipient that you are so disgruntled in making this request as it is not a kind way to ask the school’s management for the delay since the school is also going through a testing time.
Make a promise: In this letter, you should tell the school’s administration that you are committed to paying the fee as soon as everything reverts to normalcy after the pandemic. I assure you that you are just asking for a delay in the fee. You don’t want the reduced fee or any other favor from the school.

While writing this letter, it is important to ensure that you don’t leave any grammatical mistakes in the letter. For this, you must proofread your letter before you send it to anyone. You can ask someone else to reread this request and tell you if there is any need to bring some modifications.

Sample letters:

#1 Medical Emergency

I am XYZ, a student in the 4th Semester in the Architecture Department. I am respectfully requesting to extend the payment deadline for my tuition fee for the fall 20XX semester. Unfortunately, due to a medical emergency in my family, our financial resources have been utilized to pay for the hospital bills and medicines. It is, therefore, difficult for me to pay a substantial sum of (amount) for my semester fees. Kindly give me two months to make the necessary arrangements to clear my dues.

I have always paid my semester fees on time for the past 3 semesters. In addition, I have also always been focused on my studies, passing each semester with a good CGPA. I will continue to show a serious attitude towards my studies since education is extremely important for my future.

I shall be obliged to you for your consideration in helping me continue my studies despite my temporary financial constraints. Looking forward to your cooperation.

#2 Loss of Job

I am a father of XYZ and ABC who study in grade 7 and grade 2 at your school. I am writing to make a special request to you for a delay in the tuition fee payment for both of my children. Unfortunately, I have recently lost my job and we have been facing some financial issues.

My children have been in your school since kindergarten. I have always cleared the dues on time and have never asked for a payment extension before. However, I am compelled to make this request due to my special circumstances. I shall be grateful to you if you could make an exception for me this time. I shall pay the dues next month without further delay.

I look forward to your cooperation.

#3 Death of Primary Caregiver

I regret to inform you that my primary caregiver, my grandfather, has passed away. He has been financially supporting my education, including the payment of my college fees. However, due to his sudden death, I am unable to clear the dues for this month. Kindly grant me an extension for the October fee payment deadline.

I assure you that I will make the necessary financial arrangements within 2 weeks. Therefore, I will clear your dues by (date).

I shall appreciate your cooperation and kind consideration.

#4

Date: ——————

Name of the school,

RE: Request to delay tuition fee due to COVID-19

Respected (name of the principal),

I am the mother of Richard James, who reads in 6th class, section B, in your school. I am very satisfied with the school’s education system and, therefore, want my child to continue his studies there.

Given the effects of the Coronavirus on the entire world, we can see people across the world suffering from an undue financial crisis. Our condition is no different from the rest of the world. Our financial condition is so bad that we are going through extreme pressure. I am requesting that you allow me to delay the tuition fee.

Considering the current situation, I am regretful that I have to ask you to do some delay in the tuition fee. I am hopeful that my child will be able to continue studies in your school as I have a plan to pay all the fees of the school once the pandemic period is over. I am hopeful that the school will provide me with the relief that I am asking for.

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Request Letter to Delay Tuition Fee