As an individual or even as someone working in an organization, getting a contract from a client is a big deal. Signing a contract means you are responsible for providing your client with the best possible services and keeping all their demands from your project in view. Once signed, you are usually in no power to end the contract and are bound to carry out the tasks as per the schedule provided by the client.
Most of the contracts require the services providing party to keep their client posted about the progress of the assigned project. Even when it seems like a daunting task, keeping your clients updated with the progress of the project is useful because they can ask for the needed modifications all along the way; this is better than your client bombarding you with those after you are done with the task.
However, in some cases, the client may terminate the contract instead of requesting modifications owing to his dissatisfaction with the quality or speed of services being provided. Such termination can also come from your boss, who is simply removing you from the assigned seat and hiring someone else instead.
In any case, receiving a termination letter regarding any contract is something not very favorable for your overall profile as an employee. The only way to save yourself after receiving such an unpleasant termination letter is to respond to it sensibly and pragmatically. Instead of pouring out your sentiments, you should acknowledge your flaws and must assure the terminating party of your ability to come up to their expectations if given another chance.
The most suitable way to send such a measured response is through a brief yet promising response letter to the one who terminated the contract. Here are sample response letters on the termination of your agreement that you can rewrite or edit to suit your purpose in the time of need.
Sample Letters
#1
I am writing in response to your letter about the termination of my work contract with ABC Company. While I am disappointed by the decision, I would like to express my gratitude for the opportunity to work for you.
I apologize for not being able to meet your standards, which led to the termination of our contract. I have learned a great deal while working at ABC. I would use this experience for my future endeavors.
Thank you for your support and collaboration during my tenure at ABC. If you ever require my services in the future, I would be pleased to join you again.
#2
I am writing in response to your notification, dated 12th November, regarding the immediate termination of my job contract. This notification came as a surprise to me, and I failed to understand the reason for the sudden termination. I, therefore, request you to explain this decision.
I would also like to point out that this immediate termination goes against the conditions of our contract. According to our agreement, there has to be a valid reason for the termination with a notice period of at least two weeks. It is, therefore, an unprofessional decision and goes against the company’s policies.
I kindly request you to review your decision and follow the conditions of our contract. I suggest to arrange a meeting in order to discuss the issue and reach a resolution.
Looking forward to your cooperation.
#3
I am writing to express my disappointment upon receiving the letter of our contract’s termination. Unfortunately, our collaboration is coming to an end.
Our partnership has been beneficial for both of us for the past two years. It has helped us grow our business and establish our respective brands. I, therefore, request you to reconsider this decision. Let’s resolve our conflicts and continue our partnership to gain further mutual benefits.
Please let me know a suitable time for us to discuss this matter further. I sincerely hope we can reach a resolution that works for both parties.
#4
I have received your letter regarding the termination of my contract, effective from the 1st of December. I was highly disheartened upon receiving the letter. However, I thank you for the opportunity to work with you and grow professionally.
I hope we can work together again in the future. I look forward to an opportunity to serve you again. In the meantime, do let me know if there are any final formalities for a smooth handover.
Once again, thank you for your support and collaboration.
#5
To,
Mr. XYZ,
[Organization’s Name]
Subject: Response letter for termination of contract.
Dear Mr./ Mrs./ Miss,
This letter is my response to your letter regarding the termination of our mutual contract, which I have just received. As much as it has shocked me, I must admit that I am sorry for not being able to meet your expectations despite trying very hard. I have gone through your termination letter and have carefully understood the reasons that led you to end our contract, which both parties held equally dear.
I, however, acknowledge that there were some huge mistakes on our part but want to assure you that none of those was intentional. I and my team have sacrificed their blood, sweat, and tears to bring your project to the point it is today. I, therefore, request you to reconsider your decision regarding termination and allow us once again to work on the project in a way you desire.
Your kind consideration would surely be a great source of motivation for my workers who were enjoying working on this project.
Best regards,
XYZ
File: Word (.docx) 2007+ and iPad
Size 19 KB
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