What is a suspension letter?
Suspension means temporarily banning an employee from working. A suspension letter is written to the employee to make him stop working for the company for a while. This decision is generally taken to show everyone that the company can take serious disciplinary action to correct the actions of its workers. The duration of the suspension depends on the nature and intensity of the misconduct.
Why is a temporary ban being sent to employees who drink wine?
Bosses write this letter to their workers when they want them to learn from a mistake. Some employees perform their duties well and contribute a lot to the company’s success. The employer does not want to let go of them and suspends them to make them feel like they are being thrown out of office due to misconduct.
Some managers also suspend their workforce because it is included in the company policy not to terminate employees immediately when they are found consuming vine at work.
The essential purpose of this letter is to teach the workforce that a lack of work ethic has serious consequences. The decision to temporarily ban the employee is a clear sign to the worker that he will not be let off next time if he does not correct himself.
Who has the authority to write a letter of suspension?
The company’s managerial directors decide to make the employee stop working for a while, and the firm’s hiring manager is given the authority to write a letter informing the employee that strict action has been taken against us.
What are the main elements of the letter of deprivation of the worker?
If you want to write a letter to the employee to let him know about his suspension, make sure your letter includes the following components:
A statement that informs the employee about his misconduct:
As soon as the letter begins, the workman should be informed that the company has come to know that he was drinking during office hours, which has been deemed serious misconduct. The company should be clear about its policy regarding handling such incidents, which must be discussed in the letter.
A suspension statement:
The workman should know that the company has decided not to let him work for the company in his position for a specific period. In this area, several other details regarding the suspension can be given. Also, the worker should be notified that the decision has been based on a thorough investigation.
Communicate your expectations:
Every boss expects the worker to return to work as a new and improved person once his suspension ends. The boss should communicate these expectations and tell the worker that if he repeats the mistake, he will have to face serious results, such as permanent termination from the office.
Sample suspension letter:
Subject: Letter of suspension
This is to bring to your attention that you have been seen drinking alcohol at the office during office hours (mention the date). I have also confirmed this from various people in the company.
As you know, it is against the work ethic to drink alcohol during work, and it was mentioned in the employment contract that you signed. Indulging oneself in this harmful activity during office hours has serious consequences.
Upon thorough investigation and discussion, the company has decided to suspend you from work for a month as a penalty. The suspension period will start from (mention the date) to (note the date).
Not complying with the no alcohol at work policy can result in even more serious consequences. If you have anything to ask, please get in touch with us (mention the phone number and email address).
Regards,
Signatures.
____________________
File: Word (.docx) and iPad
Size 23 KB
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