Tender Request Letter

Tender Request Letters

Letters Kate

A tender request letter is a formal document the client prepares to send to the supplier to request him to submit a bit for supplying products and services. You must have well-defined goals and a budget when writing the tender request letter.

In fact, request letters of any type are often written with some hesitation because the fear of getting the request turned down is always present. However, some people write these letters confidently because they know that their request can be approved if they have a better offer for the supplier than other businesses.

How do you write the tender request letter?

Many people don’t know how to draft the tender request letter. Due to this, they end up writing the letter, leaving out many essential sections. People are uncertain about the information they must add to the tender request letter. It is always advisable to write a brief and concise tender request letter with appropriate information so that the request for submitting the bid can be accepted. Here are the essential tips that you can follow:

  1. The tender request letter is a formal document that combines requests and proposals. You should provide all the details regarding your business.
  2. In the request letter, the recipient of the letter should be told what benefits the supplier will get from supplying the products to the company.
  3. Include the quotation details in the tender request letter. These details enable the supplier to decide whether to approve the request or not. If you want your request to be accepted, it is important for you to mention the details convincingly.
  4. End the letter with a positive statement. It would be best to tell the recipient at the end that you are looking forward to the reply.
  5. Keep the tone of the letter professional. Make sure that you provide all the details in the letter that a supplier needs to know before he decides to submit the bid.

Sample Letters

Letter -1

Dear Mr. James,

I request the XYZ School System for a tender application to provide school uniforms to your students and staff.

We have established relationships and contracts with various national and international schools, such as ABC, XYZ, ZZZ, etc. We have a manufacturing facility and selling outlets. This reduces the number of channels involved, making maintaining low cost and price possible for us. We offer the basic summer and winter school uniform, sports uniform, staff uniform, and all the related accessories, along with the required logos.

We have enclosed with this letter the detailed proposal of our offerings and pricing, which are also negotiable. We hope to serve you and your school. We offer a 10% discount for all your students in the first six months of 20XX to initiate this relationship.

I am looking forward to hearing from you.

Regards,

Samantha Jacob.


File: Word (.docx) 2007+ and iPad Size 21 Kb | Download

Letter -2

Dear Mr. Joseph,

This letter is to request a tender application for providing paints for the houses that your company XYZ constructs and sells.

We have researched your company’s projects and found that it costs around $[amount] for paint cans per house. However, we can offer the same number and quality at $[amount].

We are a relatively new company that has been in the market for only three years. However, we have served a number of clients in their personal and professional projects. With this letter, we are sending our detailed proposal and a sample of three paint cans. You can check the quality, viscosity, durability, and drying time. We are also sending some testimonials for you to review our past customers’ experiences.

We look forward to serving you in your following projects.

Regards,

William Smith.


File: Word (.docx) 2007+ and iPad Size 21 Kb | Download