Unpaid Maternity Leaves Extended Letter

Unpaid Maternity Leaves Extended Letter

Letters Kate

Every woman has the right to get paid maternity leave when ready to become a mother. A working woman steering her family in a new direction deserves appreciation and support. Organizations provide this support in the form of maternity leave.

The duration of maternity leave can vary from company to company. However, usually, a maternity leave of three months or more is granted. A woman is expected to return to work one week after the delivery. However, if her case is complicated or she doesn’t feel like returning to work, she can apply for an extension of the leave.

What does an unpaid maternity leave offer?

This letter is written in response to a woman’s request for a maternity leave extension. After a thorough investigation, an employer will know that the woman’s request is genuine and that she deserves to be given a leave extension.

When should I write a letter informing the employee about extended leave?

The employer can write this letter when:

  1. The employee put forward the request in writing.
  2. Many organizations don’t accept the request unless it is sent to the manager in written form. The written request is generally kept in the record. So, if the employee has written a request, you can consider it.
  3. The employee has made the request not more than 21 days ago.
  4. Replying too late to a request is sometimes useless. If you have received the request and it is not too old, you can consider it.
  5. The employee’s case is genuine, and her medical reports prove that she cannot return to work for a specific period.

What should be included?

Just like employees, employers also find communication difficult. They fear they might not be able to convey their message correctly, which creates confusion, so they must be wary of how they write this letter to inform the woman that her maternity leave has been extended.

Add the subject:

Sometimes, the subject clarifies everything and leaves no confusion. However, the subject should also be written correctly. Since the purpose of the subject is to make the reader attentive by letting her know that the letter has something important to share, it should be written in a short line.

Inform about the extended leave:

Inform the employee that her unpaid maternity leave has been extended. Mention the date when the leave has been extended.

Mention the request received:

Let the employer know that you are writing this letter in response to the employee’s request to you earlier. Tell the employee that you have come to see that she is not feeling well and that you are very sad to know that.

Send best wishes:

I wish the employee a quick recovery. Send her warm wishes and let her know that you will be pleased to welcome her back to work.

Conclude the letter:

In the end, mention the name and position of the person the employee can contact if she wants to know or discuss anything related to this situation.

Sample:

#1

Hello, Ms. Jasmin.

I have been through my maternity, and everything is all fine. On [Date], I visited my gynecologist, and she observed me going through severe postpartum depression. Although my baby and my gynecological health are fine, I have been through some mental health issues.

Considering this scenario, I wanted to ask you to extend my maternity leave by [DATE]. I am ready to follow all the terms and conditions of employee maternity leave as per my contract.

Regards

Ifra Manhes
Assistant Financial Officer

#2

Subject: Unpaid maternity leave extended

I hope this letter finds you well. We have received your request for an extension on your unpaid maternity leave. After a thorough investigation, the company has decided to extend it.

I am so sad to learn that you and your baby have been going through some health complications after delivery, and your doctor has asked you to take a rest.

Your maternity leave has been extended for two weeks, and now you are supposed to return to work on 14th December 20XX. I wish you a quick recovery and good health for you and your baby. You are a strong woman, and the company would love to have you back. If you have any questions, feel free to contact me.

Miss Sara.

Unpaid Maternity Leaves Extended Letter

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