If you are working in the industry of video production, you will have to work with different types of firms and individuals. In some cases, you will have to make yourself visible so that people can reach out to you and ask you for your services. Whether a video producer is at the entry-level or the advanced level, he will need to prepare a bid letter.
What does a video production bid letter do?
This bid letter is a formal source of communication between a company or an individual who needs video production services and an independent video production service provider. The purpose of writing this bid letter is to enable the video producer to come forward and outline all the skills he has equipped himself with in email production, the cost of video production services, and much more.
Why is writing a bid letter useful?
A proposal letter for video production services is a short and easy-to-prepare document as compared to the entire proposal document. It is a short document that lets the reader know about the video production services a person is capable of providing. Those who want to be chosen by the reader based on this proposal letter are required to work hard in outlining this letter like a pro.
When you write the bid letter, you inform the reader that you are ready to provide your services and you also let him know about the services you provide. This letter allows you to prove yourself as a person who is capable of providing the best services.
How to write a video production proposal letter that stands out?
While writing this letter, you can assume that the reader might be receiving many proposal letters and if your letter does not have anything unique or captivating, it will be lost in the crowd. So, you need to work on how you can stand out from the crowd. For this purpose, here are a few guidelines for you to help you outline a professional bid letter:
Know the requirements of the reader:
In this era of technology when freelance work is so easily available, it is very easy for clients to find versatile and qualified people. However, not everyone is capable of meeting their requirements. This usually happens because people are more focused on the skills they have gained rather than the requirements of the reader.
You must do your research to know what the company wants from a video producer and sometimes, it is more than merely a video production. They might also want someone to edit the videos. It is very easy for you to capture the attention of the prospective client by knowing their requirements and then tailoring your letter according to those requirements.
Mention the time frame:
The proposal letters are usually written to specify how efficient you are in meeting the deadline. If the deadline is not known, you can discuss the time frame to complete the entire video production project. It is better to divide the entire project into various parts and then how much time you will take to complete each part.
Mention the cost of each service:
The reader often asks for the proposal because he wants to know the cost of the services he is looking for. In addition, it is better to stay on one page in terms of the cost of each service. This will protect you in the future from lots of problems.
So, mention the cost of each service you are going to provide when you are going to be chosen as a video producer. Also, mention if the cost you are mentioning is negotiable and whether you will allow the client to pay in installments or not. These all factors will be considered by the reader while he is trying to figure out whether you are a right fit for his company or not.
Use a readymade template:
Many online tools and web sources provide easy access to pre-written proposal letters so that people find it easy to pitch a proposal and capture the attention of their prospective clients to be successful in the field of video production.
#1
I am writing to you in response to your recent advertisement seeking video production services. I am delighted to submit a bid on behalf of ABC Company. Our experienced team can deliver high-quality videos customized to your requirements.
We have more than a decade of experience in the industry. Our creative team can develop engaging videos using state-of-the-art technology and techniques. We can work on your concepts and offer our professional ideas for the best results. Our diligent team will exceed your expectations.
We are bidding on your project because we believe that we can offer you exactly what you are looking for. We are passionate about our work and we truly care about customer satisfaction.
Please let us know if you want to discuss this proposal further. We look forward to a partnership with you.
#2
We are writing to express our interest in providing our video production services to you. We are a team of freelancers with experience in videography. We can create engaging and unique video content for your social media pages to attract more clients to your business.
Our team consists of talented professionals who can combine technical expertise with creativity. We can create promotional videos, animations, brand stories, and more. We offer skills as well as resources for the creation of high-quality videos.
Our bid covers the entire process of video creation, including concept development, scripting, and filming. We also offer post-production editing to make sure you are completely satisfied with the video.
Kindly let us know if you would like to see our portfolio. We can also provide testimonials from our previous clients.
Please let us know if you’d like to discuss the proposal further. We eagerly look forward to your response.
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