Warning Letter for Absence without Information

Warning Letter for Absence without Information

Letters Kate

A warning letter for absence without information is a document written by an employer, in which he warns an employee who was absent from work without informing anyone. Sometimes, employees show unprofessional and irresponsible behavior, which affects the organization in one way or the other. This warning letter is, usually, the first step towards rectification of such behavior. It is a formal notification to an employee by an organization that the employee needs to improve his behavior.

An employee may experience an emergency and may not be able to appear for work. Usually, the organization understands this, but it demands responsible behavior on the part of an employee. It expects an employee to at least inform whenever such a situation occurs so that timely action can be taken and the organization does not have to suffer.

The warning letter needs to be comprehensive, professional, and to the point. Generally, the details included in it are:

  • Date.
  • Details of the employer.
  • Details of the employee.
  • Incidence of absence without information, including the dates.
  • Effects on the organization.
  • Warning.
  • Future consequences, if the behavior is repeated.
  • Seek a written explanation.
  • Show confidence in the employee for improvement.
  • Salutation and signature.

This warning letter is kept in the employee file and can be used for making decisions in the future. It also affects an employee’s reputation and image in the organization. If there were dire effects of the employee’s absence without information on the company, it might directly terminate the employee without even giving a warning.

Sample Letters

#1

This letter serves as a formal warning regarding your un-notified absence from work on (date). According to our attendance policy, all employees are required to inform their supervisors about any absence in advance.

Your absence on the mentioned date disrupted our flow of work. In addition, it affected the team’s productivity since your tasks remained unattended. If you had informed us beforehand, we could have made some arrangements to cover for you.

Please be advised that in the future you must inform your supervisor or the management if you are unable to make it to the office for any reason.

#2

This is about your recent absence from work without prior notice. This goes against our company’s policy. All employees are required to have their leaves approved by the management before taking a day off. In case of emergencies, employees can send an email or SMS to their manager.

You are, therefore, advised to follow the leave policy in the future. Negligence may result in disciplinary action.

Feel free to reach out in case of further clarification of our company policies.

#3

This letter is to formally address your absence from work for two days on the 13th and 14th of September. This goes against our company policy and shows a careless attitude.

We expect all employees to inform their supervisors about any absence. However, your failure to do so led to inconvenience for the entire team. We were unable to reach you through the phone. In addition, we received no response when we sent you an email to inquire about your absence.

Please consider this letter a warning. Further uninformed absences will lead to more severe consequences for you.

We look forward to your immediate attention to this matter.

#4

Dear Mr. James,

I am writing this letter to send you a warning against your unprofessional behavior of remaining absent for three days, without information or notification, from 23rd July 20XX to 25th July 20XX.

The XYZ project was at the ending stage and had to be delivered at the end of July 20XX. The whole team was focused on that project and was dedicating all the energies to it. You were well aware of the situation and the extent your manager needed you as an assistant at that time. Still, you disappeared for three days and did not even inform or take calls from anyone in the office. Even if there was some family emergency, you could have sent an email to your manager, but you did not.

Because of you, the project got delayed for two days, as some of the information was lying to you. This type of behavior is intolerable. You need to become responsible for your responsibilities if you want to continue working here. Else, we will be forced to terminate you.

We are issuing you a warning letter for now and hope no repetition of such behavior will occur. You also have to provide a written explanation of your absence without information to the HR department by 6th July 20XX.

We hope to see a change. Contact (contact) if you need any information.

Regards,

Sarah Wilson.

Warning Letter for Absence without Information

File: Word (.docx) 2007+ and iPad
Size 41 Kb

Download