Warning Letter for Disciplinary Action

Warning Letter for Disciplinary Action

Letters Kate

A warning letter for disciplinary action is a letter written by an employer. In it, the employer addresses an employee and warns him about disciplinary action that can be taken against him for his unprofessional behavior. The employer also asks the employee to correct his behavior.

Employees often indulge in inappropriate workplace behaviors, such as disrespect and rudeness toward colleagues, abusive words, sexual harassment, gossiping, absenteeism, impaired performance, not meeting deadlines, etc. When an employee is involved in such behavior, a company has to take action to limit or eliminate the behavior so that the company and its employees do not have to suffer and other employees get the hint not to follow suit.

Warning letters are usually the first step companies take before taking severe action against employees. The company issues a warning letter for disciplinary action. It informs the employee that if the corrective measures are not taken on his part, disciplinary action against him cannot be avoided. As this is only a warning letter, the employee can utilize the opportunity given by the company and avert unprofessional behavior in the future to escape any disciplinary action.

The company can prepare the letter from scratch or use the company template or a readymade template from any online source or program, such as MS Word. The specific details are different for every company, but generally, the following information is included in all the warning letters for disciplinary action:

  • Date.
  • Unprofessional behavior and its occurrence.
  • Reference to the complaint, if any.
  • Reference to the company policy.
  • Any disciplinary meeting or probable disciplinary action.
  • Signature.

This warning letter for disciplinary action provides a chance for the employee to explain his behavior, apologize, and ensure that it will not be repeated. At the same time, it also gives the employer time to analyze the case and situation effectively to avoid any innocent becoming subject to disciplinary action.

The given letter is a sample and a guide only. You can add any particular or additional details according to the circumstances of your action.

Sample Warning Letter

Date

Name
Address

Dear Mr. Watson,

This is to inform you that a disciplinary meeting will be held on 9th October 20XX at 2:00 p.m. in the meeting room on the first floor.

This meeting has been arranged due to your unprofessional behavior on 5th October 20XX with your manager, Mr. John Wilson. You not only misbehaved with him but also used abusive language in front of everyone. He felt highly disrespected and has filed a complaint against you. The company is considering a severe disciplinary action to the extent of your termination. Our company policy manual clearly states that this kind of behavior is intolerable in our company.

You are entitled to bring any of your colleagues as witnesses to justify your case.

Regards,

Emily Geller.
Country Manager


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