When an employee forwards a fake sick leave, and his supervisor checks for its validity and confirmation, management must generate a warning letter if the leave and medical certificates are fake. This act violates the company’s rules, so the employee’s manager is left with no option but to send an official warning letter.
Such misconduct is considered unethical and questions one’s position and repute in the company. If these acts are repetitive, a warning letter can become a high penalty, such as suspension or termination.
Sample Letter:
Subject: Warning Letter for Fake Sick Leave
Dear [Receiver’s Name],
This letter intends to notify you about your ill conduct in preparing for your previous fake sick leave, which you submitted on Date [Provide date], thus violating the code of conduct in section # [section number].
Upon examining your sick leave and checking the doctor’s prescription by calling the intended hospital and on-duty doctor, we learned that it was fake. No on-duty staff at the mentioned date examined or checked your health; rather, you were never admitted to the hospital.
Our company has set some ground rules which apply to every employee of this organization. These policies and rules, if followed, can represent a worker’s conduct and ethical values. All these policies are already stated in the handbook given to each employee and it clearly states that no sick leave with fake medical subscriptions and justifications would be accepted, rather it will deteriorate the position of the worker and cause him a heavy penalty. Looking at your previous hard-working skills and this ill conduct, we decided to give you a formal warning letter.
We hope this warning letter will serve as a learned lesson for you, so you do not pursue this act again in this company. After that, your supervisors will follow a suspension or dismissal in your case. Remember that a warning letter portrays an employee’s working and ethical skills, which can affect his opportunity for promotion or higher grants, resulting in no compensation attached. Therefore, we expect you to reflect professionalism in this company and refrain from violating the company’s rules.
From now on, your application and leaves will be checked for proof, and you will be under observation. I look forward to an informal explanation of this conduct and a positive response from you.
Consider this a final warning letter; any further violations of the code of conduct will result in a serious penalty. For further information or any queries, kindly contact [Contact details].
Sincerely,
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