Warning Letter for Interfering Official Matters

Warning Letter for Interfering in Official Matters

Letters Kate

A warning letter for interfering in official matters is a letter written and issued by an employer. This letter is addressed to the employee and gives a warning for his unprofessionalism and interference in official activities or work.

Usually, there is a sequence of activities or tasks in a working environment. In addition, every employee has assigned tasks and responsibilities. If an employee interferes in somebody else’s work, it affects many tasks and, hence, the overall chain of work. The organization suffers in terms of productivity, profitability, and client relationship. Therefore, the employer tries to resolve the interference problem by issuing a warning letter.

Sometimes, the organization addresses the issue by verbally communicating with the employee. If that does not influence the employee, the next step is to issue a formal warning notification.

In the official letter, the severity of the warning depends on the severity of the interference issue. Generally, the following details are included in a warning letter for interfering in official matters:

  • Date.
  • Details of the employer.
  • Details of the employee.
  • The issue of interference in official matters, including reference to any particular scenario.
  • Effects of the problem on the company, other employees, and clients.
  • Warning against the interference.
  • Consequences in case of continued interference.
  • Seek improvement.
  • Salutations.

The issue is resolved if the warning letter improves the employee’s behaviour. Otherwise, the company may have to take dire action, which may even involve terminating the employee.

The warning letter is kept in the employee file and can be referred to if needed. Because warning letters negatively affect the employee’s evaluation, employees often try to avoid getting them.

Sample Letter

Date

Name
Address

Dear Ms. Emily,

This warning letter is being issued because we have been hearing constant complaints about your interference in official matters.

Your manager and colleagues have often approached the HR department and complained that you impede official activities, which creates issues for your department.

We avoided the complaints and sent a written warning with the hope that you would improve your unprofessional behaviour. However, as our verbal warnings have not influenced you, we have been forced to issue this letter, especially because of your constant delaying of emails and deadlines, as per your convenience, in the XYZ project. Due to your interference, the project got delayed for a month, which affected the company and our relationship with the client.

This is completely unacceptable. It would be best if you stopped your interference, or we will be forced to cancel your contract. We cannot afford any more losses.

We hope that you will improve your behaviour. If you want, you can contact us at [Contact].

Regards,

Timmy Steven.


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