Warning Letter for No Safety Compliance at Bakery

Warning Letter for No Safety Compliance at Bakery

Letters Kate

Food authorities in different countries inspect food sellers to ensure they comply with safety measures. Any restaurant or bakery selling eateries must follow the safety measures and guidelines defined by the food authority. These safety measures are usually related to hygiene.

Any restaurant or bakery selling food without following the basic hygiene principles is answerable before the law. Before any strict action is taken against anyone showing non-compliance, a warning letter is written to make them aware of their negligence.

Why is the warning letter written to the bakery manager?

We all like to consume bakery items of a different kind, including biscuits, cakes, bread, and much more. Often, we find that the bakery item we have purchased is not safe for our health because of the change in taste or because we find something unhygienic in them, such as the hair strand of the baker. When this happens, we can see the negligence of the baker.

Such kinds of mistakes and reckless attitudes can be ignored at times. However, when the mistake is repeated, it shows that the baker intentionally risks the customers’ health. Then, writing a warning letter to the bakery manager becomes crucial.

What should be written in the warning letter to the bakery manager?

The warning letter written to the bakery manager includes the following details:

  1. At the start, the bakery manager should be told that the food authority has pronounced the safety measures, and the bakery manager and other staff are aware of those measures.
  2. The kind of negligence observed should be described in the warning letter so that the bakery manager can know how the bakery has been violating the rules.
  3. Make a warning statement in this warning letter and tell the bakery manager about the consequences of repeating the mistake of non-compliance with the rules defined by the food authority.

Sample Letter

To

Michael Holding
Manager
The Best Bakers

From:

Anderson
Director, Michigan Food Authority

11-04-20XX

Subject: Warning letter for repetitive safety non-compliance

Dear Johnson,

This letter is being written to you as a reprimand for your repetitive misconduct. Undersigned paid a surprise visit to your bakery. While packing and filling up different stuff, he found that all the sales staff had not covered their mouths with the masks. They were also found not wearing gloves, breaching the safety rules set by the food authority.

Michigan Food Authority has issued strict instructions in this regard, and those found neglecting the instructions will be dealt with accordingly. As the manager of the bakery, you were supposed to make your employees abide by all the safety measures, including personal safety. Still, you are not complying with the safety rules. This kind of behaviour is not acceptable at all.

During the early visit of the undersigned, your staff was found doing the same; after that, you attended a meeting on 01-04-20XX with the undersigned. In that meeting, you were given guidelines to improve your hygienic environment and overcome safety problems. On 10-04-20XX, you were called for another meeting, and again, you were informed that your behaviour is not satisfactory as you are not abiding by the laws set by the food authority. There, you were warned verbally.

As a result of the final visit of the undersigned, it has been indicated clearly that you are unwilling to improve your behaviour and, therefore, inviting strict action against yourself. Remember, it will hurt your reputation if action is taken against your bakery.

You are now being issued a final warning letter to improve your bakery’s hygienic and safety conditions. Any further violation will cause you to be dealt with strictly. I hope you will now comply with the safety guidelines.

Yours sincerely,

Anderson,

Director, Michigan Food Authority


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