Warning Letter for not Maintaining Oral Hygiene

Warning Letter for not Maintaining Oral Hygiene

Letters Kate

A warning letter for not maintaining oral hygiene is a document written by an organization’s employer in which he addresses the employee and warns him against bad oral hygiene. The warning issued by the organization can be based on complaints launched by the employee’s colleagues or the organization’s customers.

Maintaining oral hygiene is an employee’s foremost duty. Companies even include hygiene maintenance in their policies to emphasize it. Bad oral hygiene makes it difficult for other employees and customers to interact with an individual, which ultimately affects the company and its business.

The warning given to the employee may differ depending on the extent of the issue and the number of complaints. Generally, the warning letter for not maintaining oral hygiene includes the following information:

  • Date.
  • Details of the employee.
  • Details of the employer.
  • The issue of oral hygiene.
  • Importance of oral hygiene and reference to the company policy.
  • Effects on other employees, customers, and the company.
  • Warning to improve oral hygiene.
  • Consequences in case of no improvement.
  • Show confidence in the employee regarding the improvement.
  • Salutations.

This warning letter sets the basis for further action by the company. If an employee improves his oral hygiene after receiving the warning and the number of complaints against him starts decreasing, the warning letter has done its role. However, if the employee does not pay heed even to the letter, the company would have to take some action, which may even reach the severity of termination.

Usually, employees get embarrassed by this type of bad oral hygiene warning letter. In addition, these letters are kept as a record in the employee file and can be used for any future reference. This becomes quite embarrassing for the employee, so they try to avoid getting them. Even if received, the employee tries to resolve the issue to evade future company action.

Sample Letter

Date

Name
Address

Dear Mr. John,

This letter is intended to warn you against your poor oral hygiene.

We have received various complaints against you from your colleagues and customers. They say that you do not maintain oral hygiene, which makes it difficult for them to interact with you.

Firstly, it is part of our company policy that you maintain good oral and physical hygiene to present a good image and avoid any ill effects on the work. Secondly, as a front-end customer representative officer, your job entails constant interaction with customers, which makes it even more important not to have bad breath or bad hygiene.

We cannot afford our customers’ suffering. We are warning you to improve your oral hygiene and overall image if you want to avoid any drastic actions by the company.

We hope to see a change.

Regards,

Steven Watson.


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