Warning Letter for Wearing Untidy Uniform

Rules and regulations are a workplace’s power and pride. A sound following of rules and regulations gives peace and harmony at the workplace. A workplace requires all employees to meet all expectations.

All the employees and members at a workplace must follow some rules, regulations, and procedures daily. These rules can be of any type. They can be for office decorum, leaves and absenteeism, behavior, performance criteria, working hours, dress code, hygiene, ethics, etc.

Failure to follow all such rules results in warnings, and an excessive number of warnings results in eviction. One must not misuse the benefits granted to him/her at the workplace.

The HR department is mainly responsible for all the employees’ related rules and policies. One important concern at a workplace is cleanliness—the cleanliness of the workplace and oneself. Following a proper dress code by keeping it neat, clean, and tidy is an important matter.

The dress code criterion is floated to all the staff through their departments. Open sessions are sometimes planned to boost morale regarding dress code and tidiness. If the employees fail to stay neat, they are given warnings. The warnings contain references to their untidy uniform and the number of times they are found in incorrect dress code. Some references to office policies signed by the respective employee are also mentioned in such letters.

Sample Letters

#1

From a teacher

This is the third consecutive time that I am writing to you to arrange a meeting with us, but you have never appeared. Now, on the strict orders of the head teacher, it should be considered the final warning letter.

Your daughter named [NAME] has been coming to school untidy for quite a while. We gave her verbal warnings many times, but nothing changed in return. She is too young to take care of her uniform or tidiness. As her mother, you must send your daughter to school in an acceptable and appropriate condition.

She comes to school in a completely pathetic state. You know that our institute is a well-esteemed one, and we cannot afford to have such untidy students here as we have visitors and observations from higher authorities almost every other day.

Please remember that if you don’t visit the school tomorrow at 10 a.m., you should not send her to school the next day. We have the right to remove her name from the school record by putting her on the uniform defaulters’ list.

Thank you!

Warning Letter from a teacher for Wearing Untidy Uniform

MS Word (.docx) File -86 KB

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#2

From an employer

This letter is a written warning about your untidy uniform, for which you have already received many verbal warnings. It is impossible for a company to be patient with an untidy employee like you. You are an independent, and you cannot give us illogical excuses for being so irresponsible.

Professionalism doesn’t only include hard work but much more than that, and being up-to-date and organized at the workplace is one of its fundamental elements.

This is the final warning to mend your ways; otherwise, the company won’t be lenient towards you for your hard work. Your appearance will be under observation from now onwards, and as per the warning, you will be dismissed if you act otherwise.