Warning Letter to Doctor for not Coming in Clean Shaven

Warning Letter to Doctor for not Coming in Clean Shaven

Letters Kate

The hospital or clinic prepares a warning letter to a doctor for not coming in clean-shaven. In it, the doctor is addressed and warned against not paying attention to his personal grooming, hygiene, and overall look. These things are essential for organizations like hospitals, as they must remind their patients that cleanliness and hygiene are their priorities. Although a doctor not being clean-shaven does not directly affect a patient, it does affect the image of a hospital.

Doctors hold responsible positions; the other employees will follow suit if they do not adhere to the company’s guidelines and policies. In addition, patients interact with the doctor directly; hence, the doctor’s physical condition and appearance give the patient the impression of the hospital’s image. Further, a patient may not want to visit a doctor who does not present himself properly.

An improper physical appearance might raise psychological concerns, valid or invalid, about the doctor’s expertise in the patient’s mind.

Therefore, hospitals are particular about the image of the doctors and the hospital. If a doctor interferes with the impression a hospital wants to maintain, the hospital would take action, the severity of which would depend on the extent of unprofessionalism on the doctor’s part. Usually, the first step of the rectification is issuing warning letters, through which a hospital can formally notify the doctor about the issue of concern.

The general details included in the warning letter to the doctor for not coming in clean-shaven are:

  • Date.
  • Details of the employer.
  • Details of the Doctor.
  • The incidence and issue.
  • Effects on the organization.
  • Future consequences, if not rectified.
  • Indicate that the hospital values the doctor.
  • Seek improvement.
  • Salutation and signature.

As doctors are respectable professionals, the tone of the letter should be professional and not condescending.

Sample Letter

Date

Name

Address

Dear Dr. Smith,

I am writing to warn you against not coming to the hospital on August 5, 20XX, clean-shaven.

Our employee book and contract documents clearly state the importance of our organization of personal grooming and hygiene. Every employee is instructed to adhere to the guidelines to present a good image to the patients.

We have received many complaints against you regarding your improper clothing, messy hair, etc. However, the frequency of the complaints has risen, which forced us to issue you a warning letter.

You need to pay heed to your personal grooming and overall look. Otherwise, we would be forced to take severe action and end your contract.

We value you as our employee, but we also have to maintain an overall environment in our organization. We hope to see a change.

You can contact us at (contact) for any information.

Regards,

Shaun Watson.


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