Warning to Employees being on Their Cell Phones

Warning to Employees being on Their Cell Phones

Letters Kate

Mobile phones are a serious distraction for everyone, no matter what walk of life they belong to. They affect productivity. Therefore, companies these days are devising strict policies against cell phone use in the workplace. The policy is not just to prohibit people from using mobile phones at the workplace but also to reprimand those who constantly violate the laws and obligations of the company they work for.

What is a warning letter for using a cell phone?

Organizations often issue warning letters to employees who don’t stop using cell phones in their offices. This letter tells the workers that they have been seen using cell phones despite being told they are prohibited in the office. The purpose of this letter is to rebuke those people who don’t seem to understand things when they are communicated politely.

What should a warning letter on mobile usage do?

This letter should highlight all the ways in which the reader has violated the company’s policies regarding cell phone usage. After reading this letter, the employer should be able to understand that he has been involved in a serious offence of breaching the law. This way, he will be able to know that he has committed a mistake and will try to correct his behaviour. This way, the warning letter will serve its purpose.

What should you add to this warning letter?

Below are some essential components your warning letter must include to make yourself serious.

A warning statement:

Just like any other reprimand letter, this letter should also include a clear and concise statement to let the employee know that you are disappointed and upset to see him using his cell phone despite telling him many times that it is not allowed. Your tone in the letter should be severe, and the reader should come to know that now things are serious, and he needs to change his behaviour.

Discussion of detrimental effects of cell phone usage:

Everyone knows how useful it is to use a cell phone. However, no one is ready to talk about its damaging effects. It is time for you to make the reader realize that you have a solid reason not to let anyone use the phone at the workplace. Discuss how it reduces people’s productivity and causes them to suffer because of poor performance.

Reiterate the policy regarding mobile usage:

The employee might be using a cell phone in the office because he must not have understood the policy well. So, it is better to reiterate the policy and tell him that you want everyone to follow it strictly.

Mention the consequences of not following the policy stated above:

Since this letter aims to make the employee follow the policies, you can tell what consequences he might face if he does not abide by the company’s rules. By the end of the letter, you should be able to let him know that it is crucial to follow the workplace rules and regulations if he wants to continue working in the same organization.

Sample warning letter:

To:

Name of the employee:

Subject: Warning letter on using mobile phone in the office

Dear Mr. ABC,

It has been observed that despite communicating the company’s policies regarding the use of cell and issuing verbal and written warnings, you have been seen using a mobile phone at the workplace. XYZ Company has a stringent and straight policy that no employee at the workplace is allowed to use a cell at any cost.

The use of mobile phones is a big distraction and results in decreased productivity. Employees who use cell phones constantly during work often fail to meet their goals, significantly deteriorating their performance. XYZ Company is not going to tolerate this kind ofbehaviourr.

This letter is a warning. The company will take strict action against you if you continue to ignore this warning, just like previous warnings.

Regards.

Warning to Employees being on Their Cell Phones

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