Work Completion Report Letter Samples

The contractor must inform his client about completing the work assigned by his company. This information is usually provided as a report letter, commonly known as a work completion report. The construction company sometimes writes the report as a letter upon completion.

Why write a work accomplishment report letter?

Several projects, such as construction projects, often face delays and setbacks for many reasons. Therefore, the progress of such projects is continuously monitored—those involved in completing the project issue the completion of the work report whenever they complete a project.

After a project is completed, it must be handed over to the relevant authorities. This can be done when anyone involved in the deal has confirmed the accomplishment. Some companies also write this reported letter at the end of a particular phase. When someone receives this letter, they can check the project to see if the desired outcomes have been achieved.

How a professional report letter of completion of a project should be put down?

Give the details of the project:

This letter targets the completed project. Therefore, you must outline the details of the project. It is important to specify the nature of the project, the name of the company that completed it, and much more. The meeting deadline should also be part of the project’s details.

Mention the contact details:

Work on a project often starts after a contract between two parties is signed. The agreement clearly outlines the expectations of both parties. It states the starting and ending date of the project, and the company has agreed to pay. All the terms and conditions of working on the project are also specified here.

Discuss the completion:

Report the completion of the aforementioned project and state that you have completed it before the deadline. Also, ask the client to clear all the dues since the work has been completed, and now is the right time to close the project.

Close the letter:

At the end of the letter, ask the recipient to respond. Also, ask the recipient to inform you if something is not up to the client’s expectations.

Things to remember:

Writing a work completion report is a process in which you try to convey the right and needed information to key stakeholders of the projects you have worked on. When you have been paid for working and provided all the resources to complete the work, you must update people about the status of the work. Those who have assigned you the project expect you to finish it in a reasonable amount of time and let them know about it.
While reporting the completion, you might need to provide several facts and figures. Ensure you give accurate facts and figures in the letter because providing the wrong details can get you in trouble.
Keep this reported letter to the point and brief so the reader is not confused.

Sample letters

#1

I am pleased to submit the ABC Software Development Project Work Completion Report formally. This project was initiated on July 10, 20XX, and completed on January 16, 20XX.

Throughout the project, our team adhered to the agreed timelines. In addition, we maintained strict quality control measures to ensure that all client requirements were fulfilled. The final review was conducted on January 16, 20XX, confirming that the system operates as expected.

I have attached a detailed report, including performance assessments, test results, and client feedback. Feel free to contact me if you require any further clarification.

I appreciate your support throughout this project.

#2

This letter serves as the official completion report for the XYZ Project. Our team completed the project within the deadline, and the deliverables were submitted to the client on December 15, 20XX.

According to our agreement with the client, we adhered to strict quality control measures. In addition, there was no third-party involvement, and the client’s request for secrecy was maintained.

I have attached a detailed report of the project timeline and deliverables. Please let me know if you need further details.

We look forward to your feedback.

#3

Date

Subject: [X] work status report

Dear [mention the name of the recipient]

We are glad to announce that we completed the construction project before the completion deadline, which was [mention the date]. We signed an agreement with [X] company on [note the date] to complete this construction project.

We hereby request that our pending dues be cleared to finalize the approved payment of [mention the amount] that was agreed upon by both parties to be paid after the construction project.

The project is ready for review. You can visit the site and see the completed work. If you need any changes, you can write to us.

We have attached the completion certificate issued by our construction company. We look forward to your quick response.

Regards,

Signatures of the authorized person

________________________________

File: Word (.docx) and iPad
Size 21 KB

Download

#4

Date:

(Recipient Title)
(Recipient Company)
(Recipient Address)

Subject: Completion of Project [X]

Dear (Mr./Mrs./Ms. Last Name),

We are pleased to state that we have completed the work you assigned to our team on (date). We finished this before the deadline (tell deadline). We signed the contract for this work on (date).

We hope to clear any pending payments with you to finalize our agreement. You can check out the work done, and if you have any queries, please feel free to contact us at (number or email).

Looking forward to a fast response.

Thank you.

Yours sincerely,
Your Name