Work from Home Request Letter

Work from Home Request Letter

Letters Kate

Work from home is formally known as “Remote Work,” whereby employees aren’t required to commute to their workplaces and are allowed to work from wherever they reside. Many offices follow the in-house work policy and thus won’t allow their employees to work from home. In such a scenario, the employee should make a formal letter request to the management asking them to grant permission for remote work. 

Circumstances that lead towards remote work:

  • An employee may request to work from home if daily travelling is affecting his performance and becoming a stumbling block to his work focus.
  • If an employee is under the weather and wants to join the team and perform the assigned tasks by remaining in their comfortably safe zone.
  • If the distraction in the office or environment isn’t suitable enough for an employee to be fully productive, he/she can request a work-from-home facility anytime.

An employee may address this issue in a formal email or letter. A verbal or telephone conversation isn’t appropriate for legal action. An employee may always state clear and formal reasons for shifting his/her interest in remote working to give the employer some valid and propitious excuse for accepting the request. Consequently, the management would have nothing left but to accept such an impactful request that goes in their interest, too.  

Tips to write an impressive request letter:

Be formal:

Always maintain a formal tone while composing a letter or an email to your employer. Avoid contractions, slang or conversational language. Even if the employee has discussed this matter verbally before forming a letter, maintain a polite and respectful tone throughout the letter.

State a genuine cause:

To have the request accepted by the employer, the applicant should present a valid and genuine reason for remote work. An employer may undoubtedly reject the request if it is based on inconsiderate clauses by the employee.

Stay to the point:

An employee should keep the request brief and to the point. It is never advised to write down unnecessary details that would not benefit the employer.

Offer prospect benefits of working from home:

The company’s management will accept an employee’s request only if it benefits the company in the long term. Therefore, it is highly encouraged to explain the benefits of working from home. 

Specifically, in this fast-paced era of technology, there is nothing that can’t be accomplished by working from home. By doing smart work simultaneously, an employee can remain in continuous contact with their team while being more productive and agile. The only thing that matters for the employee is to be clear in their mind before addressing the employer with a formal letter of request to work from home.

Sample Work from Home Letter Request

[Employer’s Name]

[Employer’s Designation]
[Company Name]
[Address]
[Contact Info-optional]

April 15, 20XX

Subject: Request to work remotely (until September)

Dear Sir/Madam,

Greetings!

I hope you are receiving this letter in good health. I feel extremely fortunate to be surrounded by the industry’s deft professionals who have mastered the art of mentorship as well. I have continuously evolved both on a personal and professional level. I always look up to the ideas of growth and utilizing time smartly, and thus, regarding this letter, I want to put forth my plan for more productivity in the coming months.

As you know, the production issue has been affecting all the employees working in branch [X] for the past month. I was also in search of an appropriate solution. So, this past Saturday, at my leisure, I randomly started working on a possible solution because it has been on my mind since its inception. I cannot describe in words the depth and clarity of focus I was able to achieve in my home while working on the solution. 

According to my analysis, due to distractions in the office and the tiredness of the commute, it becomes tedious for many employees to perform according to their full potential. The bugs that we have just encountered demand full concentration and smart performance, which I was able to achieve while working from home.

A task that would usually take up to 4 hours can be done easily in 2 hours with more adept execution. Along with this prime benefit, I would be able to save a few bucks that I spend on travelling and meals while doing an in-house job. It would help me assist my grandmother with heavy medical expenses. 

Considering the causes, I request you to grant me work-from-home eligibility. This would be a favourable situation for both the company and me, as the core developers need a comfortable environment in which to work. The benefits outnumber the drawbacks. There will be a seamless connection and continuous reporting of work-from-home. Also, I will always be able to attend company meetings in-house if and when required. 

Thank you in advance for reading this letter. I look forward to your response. 

Sincerely,

[Employee Name]

[Designation]


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