Working Hours Increase Letter to Staff

Working Hours Increase Letter to Staff

Letters Kate

Management or the HR department writes a letter stating that the staff’s working hours have increased. This letter addresses the organization’s employees, in which the employer informs its staff about the extra hours added to the existing working hours.

Employers may find themselves in a situation where they need their staff members to work additional hours. Some of such situations are:

  • Increased work.
  • Decreased number of staff members and cost-cutting.
  • Government regulations.
  • Change of company ownership.
  • Change in company policies.

As hiring new employees might not be feasible, management increases the number of working hours of their existing employees. Organizations expect their employees to understand their position and to show their employees that they know the situation as well; employers attempt to compensate for these extra hours through increased wages, benefits, etc., to limit staff resistance.

The policy of increased working hours needs to be formally and adequately communicated to the employees to avoid any misunderstandings or issues. One way of notifying staff is by writing a letter about the working hours. The general details included in such letters are:

  • Date.
  • Employer or HR information.
  • Staff/employee information.
  • Notification about the increase in the working hours, including the starting date, the number of increased hours, whether the hours will be added in the morning or the evening, whether it is a temporary or a permanent change, etc.
  • The reason behind the increase.
  • Any compensation for the increased hours, if applicable.
  • Seek cooperation.
  • Salutations, signature, and stamp.

This letter mentions the date when the increased hours policy will become effective. Therefore, if the staff members do not work extra hours after this letter and that date, they will have to face the consequences, which will depend on the management.

Sample Working Hours Increase Letter to Staff

Date

Name

Address

Dear employees,

This letter informs you that the number of working hours for all employees will increase from 1 January 20XX.

We, ABC Limited, have completed five years as a company. Now, we have an established clientage and a good network in the market, which generates more work every day. The management has decided to extend the working hours by two. To balance the situation, one hour will be added in the morning and one in the evening, making the new working hours from 8:00 a.m. to 6:00 p.m. This will be a permanent change.

We understand your limitations but also expect your dedication to the company. To compensate for the increased hours, every employee’s current yearly salary will be increased by 7%. The bonuses, commissions, and increments would be separate per the decided contracts.

We hope you understand our position and work hard toward reaching our collective goals as a company. I appreciate your cooperation.

Regards,

HR department.


File: Word (.docx) 2007+ and iPad Size 18 Kb | Download