Writing boss to excuse from meeting

Writing Boss to Excuse from Meeting

Letters Kate

Meetings are common in some workplaces. It is often compulsory for all staff members to attend these. This is because they give important information on the running of the company. There may be some instances when you will not be able to attend a meeting because of some reason.

What is an email to the boss to excuse from a meeting?

The email to a boss to excuse one from a meeting is the email that an employee sends to their employer to ask if they can be exempted from a certain meeting. This email should be sent at an appropriate time before the meeting is held so that no disturbance is caused by your absence.

Your employer needs to know if you cannot attend a meeting. A good impression will not be given if you are not present at it and have not informed your boss. Your boss may want to point you out at the meeting, and if you are not there, this will cause a disturbance.

You need to add all the necessary details in the email so that your boss knows why you cannot attend it. The following tips can help you compose this email professionally:

  1. Formal style

This is an official email. It needs to be written in a formal style. Starting from its subject line to the closing part, it must be official. The boss should see that you are serious. If you write it in a formal style, the boss will be more likely to consider your excuse.

  1. Be precise

The email needs to be brief. Simply state the reasons why you cannot attend the meeting. These should be valid. You may need to be somewhere else, like a doctor’s appointment, for instance, that is forcing you not to be able to be present.

  1. Apologize

I apologize for not being able to attend. This shows that you are taking the meeting as important. It shows that you are serious about the work you do.

Be professional and sincere in your words when you compose this email.

Sample Emails

1-

Re. Excuse from Meeting

Dear Alison,

I am Stephen Shekel, and I work as a graphic designer for your company. I hope you are doing great. I aim to excuse my presence from tomorrow’s meeting with the Turkish clients. My father had a heart problem last night, and he was admitted to the ICU of the XYZ Cardiology Center in Brooklyn. He is in serious threat of life, which is at stake as he had been suffering from some other ailments, too. I am greatly worried about him. I know my presence has a vital role in tomorrow’s meeting as I have been working on the contract presentation for the last week.

Alison, you must be aware of my excitement and dedication to working on this contract. I wish I could have been there to present, but I regret to say that I can’t.

Further, to avoid any inconvenience, I have asked Mr. Reza Meezo, the Assistant, to present the points of this presentation. I also have sent him all the data regarding this presentation. He is also willing to work on this and hopes very well. I will be grateful if you please excuse my absence and let Mr. Meezo do my replacement.

Thank you.

Regards

Stephen Shekel
Graphic Designer, CLM Groups.
PP: [X]


File: Word (.docx) 2007+ and iPad
Size 21 Kb

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2-

Re. Excuse from Absence from Meeting

Dear Hegel,

I hope that you are doing well. I am suffering from a sore throat which is worst at the moment. Due to the severity of my bad throat, I am having a mild fever and body pains. Due to this, I am unable to attend tomorrow’s meeting with Mrs. Khawaja from India. I know that it is a very salient meeting to get everything documented.

My prime designation in the company also stipulates that I should be present in the meeting, but I am even unable to speak. I would be very grateful if you could excuse my absence from the meeting and approve my one-day leave.

My contact number is [X]. I am waiting for your kind response.

Regards

Neil Stark
Group C9, Maskell Groups, and Co.
New York, USA


File: Word (.docx) 2007+ and iPad
Size 20 Kb

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